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Important information about the 2021 ASB Polyfest Event

SCHOOLS INFORMATION

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TENA KOUTOU, TALOFA LAVA, MALO E LELEI, KIA ORANA, FAKAALOFA LAHI ATU AND GREETINGS

The ASB Polyfest, Auckland Secondary Schools Maori & Pacific Islands Cultural Festival, is back in 2021 and will celebrate its 45th anniversary this year. It will be held on Wednesday, 14th – Saturday, 17th April 2021 at the Manukau Sports Bowl, Manukau City. 

Like many large events last year, this iconic festival was cancelled due to the COVID-19 pandemic. This, coupled with the Christchurch tragedy on March 15, 2019, which affected the last day of ASB Polyfest, has been a real test for everyone involved, but we have emerged more resilient, thankful, hopeful and excited about what 2021 signifies for our ASB Polyfest community. 

The festival brings activities, amazing cultural food and craft stalls, and special guests filling up the festival grounds. It will be an exciting, thrilling and memorable experience of what has become a key component in the Auckland Secondary Schools’ calendar. 

It is preferred that all tickets are purchased online via iTicket at $5 (incl GST), pre-schoolers are free (5 and under) and a flexipass ticket which allows the purchaser to come on any one day of the four day event is $6 (incl GST). For the purpose of those who purchase from the gates, gate entry is $7.50 (incl GST) with a compulsory form to fill in with your information for contact tracing purposes. There is limited $5 (incl GST) public parking available on-site and free refills at the water stations.

 

IMPORTANT DATES FOR 2021 SCHOOL ENTRIES:

Thursday 11 February 2021, 9am - School Entries / Combined Schools Entries Open (performances)

(Please refer to Entry Fees regarding registration costs and Entry Form Process)

Friday 12th March 2021, 3pm - School Entries / Combined Schools Entries Close (performances)

Speech Competition Information, criteria and topics will be sent to schools later in March 2021.

Click below to download the "General Festival Rules 2021" AND "Additional Information for Schools 2021" 

 

 

 

All schools who are interested in participating at the ASB Polyfest 2021 must appoint a Cultural Group Coordinator (CGC). Your school’s CGC will receive and be responsible for distributing all relevant information to the Teacher in Charge (TIC) of each of your cultural group(s).The CGC will also be responsible for sending all necessary documents for your school to the festival organisers when and where required. The appointed CGC must be a member of Senior Management and/or teaching staff within your secondary school. 

There will be no communication shared, had or distributed to parents, students and/or tutor(s) of any group. The appointed CGC will be the first point of contact for each school and all group queries should be directed to them first. 

FILMING 

The ASB Polyfest has been fortunate in maintaining a positive working relationship with a variety of production companies, including Maori Television, Samoa Multimedia, Tagata Pasifika and Fresh. 

For 2021, we are in the process of engaging production teams that will implement and deliver the ASB Polyfest 2021 Digital Strategy. Due to Covid19, this strategy will roll out to capture the festivals vibrant culture and language for audiences who are not able to attend and allow the schools to showcase their performances on a safe, reputable platform.

All news media crews are registered with our Media team throughout the day and advised of any related stories that may be of interest. Please let us know if your school has an interesting story or links to the festival and we’ll be happy to share it! 

Each school has the right to film their own group(s). Each school will be provided with a “School Media Pass” for each cultural stage. The school must identify current students or teachers from your school who will be responsible for filming your group(s). These Media Passes cannot be used or given to anyone else. Any filming with no valid pass may be asked to pack down and/or be removed from the specific stage area with a warning. 

Across all stages, the Stage Coordinator and stage emcees are proactive in limiting the possibilities of the general public filming. Though every attempt is made to restrict this, we understand that schools may have concerns regarding crowds filming on personal devices. Please advise the Schools Liaison Manager schools@asbpolyfest.co.nz in writing, if you have further concerns about filming.

SPEECH COMPETITION 

There will only be Speech competitions for Samoa, Tonga and Niue. These will all be held on the Samoan Stage. Information, criteria and topics will be sent to schools later in March 2021.

The Cook Islands Speech competition will be held during 2021 Cook Islands Language week. All speeches will be filmed and made available via ASB Polyfest channel which will be confirmed at a later date.

Please refer to the website for more information regarding, topics, opening and closing dates as these may vary per stage.

WEBSITE AND SOCIAL MEDIA PLATFORMS

Keep up to date via our official event website and social media platforms (Facebook, Twitter, Instagram). All relevant documents are downloadable from our website as they become available. In the first instance, schools will be emailed any updates specific to performance group entries directly to your Cultural Group Coordinator (CGC). Please ensure you keep us updated if there are any changes to the contact person(s) and details noted.

RULES 

The General Rules 2021 are listed on our website. All stages must abide by these rules along with the Stage Specific Rules 2021 for each respective stage. Following the first stage meetings, and in consultation with the participating school representatives, the Stage Specific Rules will be confirmed by Friday 19th March 2021, unless further consultation is required. 

STAGE MEETINGS 

The Mana Kura Host School will host two stage meetings for each respective stage. Critical information is shared and discussed, specific to rules, stage performance times, judges etc. 

Please note the different dates and times for certain stages unless otherwise advised:

Stage Meeting #1 - ALL STAGES

Changed to Thursday, 25th February 2021, 4.30pm

Stage Meeting #2 - ALL STAGES

Thursday, 18 March 2021, 4.30pm

There may also be a third Stage Meeting for debriefs for each stage.

A School Teacher or Student Leader representative from each performance group must attend both Stage Meetings, as this is where all stage matters will be addressed. As these decisions relate directly to the schools, the tutors are not required to attend.

Stage Meetings will be held at the Mana Kura Host School that is responsible for each cultural stage unless otherwise advised.

Please send your apologies to schools@asbpolyfest.co.nz where absence is minuted. Light refreshments will be provided. 

SCHOOL FUNDRAISER OPPORTUNITIES 

If your school is looking for a fundraising opportunity you may be interested in having a stall at the ASB Polyfest. A special school food site rate applies https://www.asbpolyfest.co.nz/s-t-a-l-l-h-o-l-d-e-r-s 

Please refer to the 2021 Stallholders Booklet on the website for pricing and more information regarding opening and closing dates for registrations. You can also email the Stallholder Manager on stalls@asbpolyfest.co.nz

HOST SCHOOLS

The opportunity to become a Host School (Mana Kura) for the different stages only comes around every two years. They get the best seats in the ‘house!’’

They will be supporting and assisting the Stage Coordinator(s) by

  • Hosting the stage Meetings - Venue within the school. Koha for light refreshments for both meetings

  • Providing stage runners

  • 1-2 x staff and 10+ senior students for events days following stage specific schedule (may vary)

  • Presence at event functions, ie, Launch, Powhiri, Flagraising

If your school is interested, please email schools@asbpolyfest.co.nz for more information.

WHAT IS A COMBINED SCHOOLS GROUP?

If you have group(s) combining with students from another school, please complete the ‘Combined Schools Entry Form 2021’ for each combined group. Combined groups are considered a makeup of one or more students, from two or more participating schools. 

Example: School ‘A’ and School ‘B’ are combining to form one performance group. Either School ‘A’ or School ‘B’ can complete the form. Therefore, only ONE form for two schools, forming one group. 

Information about both schools will be required on the ONE entry form, so please ensure you have this with you at time of entry. All information will be sent to the first school and CGC named on the entry form. Students cannot perform in a Combined School Entry if their school is entering the same cultural group. 

ENTRY FEES

Entry Registrations OPEN 9am, Thursday 11th February 2021. 

  • SCHOOL ENTRY FEES: $250 (plus GST) initial group, then $100 (plus GST) per additional group.

  • COMBINED SCHOOL ENTRY FEES: $250 (plus GST) per combined group. A fee split of $125 (plus GST) per school (between 2 schools) can be requested for payment and invoicing – please indicate this on the entry form. Each Combined School Entry is a separate registration fee.

School Registrations and payments CLOSE 3pm, Friday 12th March 2021. Late entries WILL NOT be accepted.

Payment options and details will be outlined on your invoice. Please do not arrange payment prior to receiving your schools invoice. 

All entry fees are non-refundable. 

All group entries per school must be indicated on the Entry Form to be considered into the Festival. Please note that we will not accept entries that are independent from the official Schools Entry Form 2021 or Combined Schools Entry Form 2021.

CGCs - should you need to make changes to your entry form once it has been submitted, please email the Schools Liaison Manager as soon as possible on schools@asbpolyfest.co.nz 

SCHOOLS ENTRY / COMBINED SCHOOLS  ENTRY FORM PROCESS 

Please note the following process for School Entries 2021: 

  1. Read, print and/or save General Festival Rules 2021. 

  2. Read, print and/or save Additional Information for Schools 2021.

  3. Read, print and/or save Stage Specific Rules 2021 (available after Stage Meeting 1 for each stage)

  4. Identify performance groups to enter 

  5. Please note the check box (School Principal Tutor Endorsement) on the Entry Form which will require the CGC to document and confirm that they and the School Principal will verify and endorse the tutors for each of your groups. This must be done prior to submitting your Profile Sheets. A copy of this verification must be available on request to ASB Polyfest. Tutors play a significant part in the development and delivery of Cultural Understanding for participating Polyfest groups. As we work in a high trust model, it is essential that Schools ensure that the selected tutors are competent and suitable to teach your students.

   6. CGC’s please go to www.asbpolyfest.co.nz/schools-information ‘Schools Entry Form 2021’ AND/OR

       ‘Combined Schools Entry Form 2021’ to enter your groups. Please check the dates and entry fees for 2021.

   7. CGC’s enter all required and relevant fields in the online entry form 

   8. Once completed, the CGC’s will then submit the online form to festival organisers, an acknowledgement email will be sent to you.

   9. Schools Liaison Manager will process entry form and follow through with an invoice outlining total entry fee, reference details and

       due date for payment.

 10. Once payment has been received, the entry process is complete and groups information will be submitted to the respective Stage

       Coordinators for inclusion in the stage schedule. Performance dates and times will be selected at Stage Meeting 2.

PROFILE SHEETS 

All groups are required to complete the online Profile Sheets. These sheets clearly outline the school group(s), specific information on performance items, number of participants, etc, as requested by Stage Coordinators, judges and emcees. All profile sheets must be completed correctly. Entry and parking passes will not be made available to schools until completed profile sheets from all performance groups have been received before the deadline. Please check each Stage Specific Rules for the profile sheets timeframe and any other documentation that may be required.

The Teacher in Charge (TIC) must provide a list of School verified and endorsed tutors details on the Profile Sheet for each of your groups. Please refer to your CGC if you need more information.

Official Event Packs will be produced based on the information provided on the Profile Sheets. Please ensure all information is correct. The School Packs must be picked up by the CGC or nominated school representative. Once packs are signed for, they will be responsible to forward these to the relevant TIC. Please note that no replacement passes will be given if misplaced or forgotten.

Thank you for your contribution to this event, and giving the students of your school the opportunity to experience through song, speech and dance their own and/or another culture to embrace and learn.

 

The ASB Polyfest Team looks forward to your School joining us to celebrate

 this iconic festival! 

ADDITIONAL INFORMATION

FOR SCHOOLS

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