The Polyfest Trust

 

The Polyfest Trust (Incorporated Charitable Trust):

 

Mayor Len Brown            Polyfest Trust Patron

 

Trustees                       

Chairperson                     Steve Bovaird                    Principal

Secretary                          Deidre Shea                       Principal           

Treasurer                          John Heyes                        Principal

Trustee                             Patrick Drumm                  Principal

Trustee                             Susan Impey                      Principal

Trustee                             Vicki Barrie                         Principal

Trustee                             Eru Thompson                   Mana Whenua

Trustee                             Boaz Raela                         Pasifika

Trustee                             Toesulu Brown                  Komiti Whakahaere

Trustee                             Fane Ketu’u                       Komiti Whakahaere

Co-opted Trustee           Theresa Howard               Event Director

 

The Trust Board provides governance primarily overseeing the delivery and financial aspects of the event. Their main objective is to build a sustainable event.

The Board meets on a quarterly basis. 

Click Here for a diagram of The Polyfest Trust Organisation

 

 

All students, teachers, and school community researching planning processes for the ASB Polyfest Click Here for an Event Assessment Information 2013 document.  This document is to be used for the purpose of reference for Level 3 Geography assessment only.
 

 

SMC Events Limited: SMC Events manages logistics and operations and provides communication links for the Polyfest network. Their commitment to the event runs from September to August.

 

Auckand Secondary Schools Principals Association( ASSPA): ASSPA lead the participating schools in their involvement in the festival and sign off on the official school entry forms.  Their involvement is during the first term of the school calendar.

 

Komiti Whakahaere: The Komiti Whakahaere is an integral part of the ASB Polyfest Structure.  The Komiti lead the organisation and operation of specific stages in the event.  The Komiti is made up of stage coordinators and their respective komiti, host school representatives and SMC representatives.  Their involvement is from September to June.

 

Host School: The host school represents all participating schools and provides a "caretakers" role and leadership by hosting the event, creating the theme and artwork, and providing the volunteers.  The host school involvement is from September to June.

 

Volunteers: The volunteers assist in the delivery of the event.  They begin their involvement in the month preceding the event as well as during the event itself.

 

 

School Cultural Coordinator: The school cultural coordinator is the senior school contact/representative for all groups representing that school.  They disperse information to the school's Polyfest community.  The School Cultural Coordinator involvement spans typically from September to May.

 

Teacher-in-Charge: The teacher-in-charge is the school representative who attends the event. His/her key role is to pass on communication to the participants and ensure that the school group works within the guidelines of the school and the event.  Their involvement is from November to March.

 

Tutors: The tutors support the teacher-in-charge with the management of the group by preparing the groups for their performances and ensuring performances meet stage specific rules.  Their involvement is typically from November to March though it depends on each school.

 

Student Leaders: The student leaders lead the students/group in their performance. 

 

Whanau/Churches/Marae/Community: These groups provide assistance and support to the school groups that are performing.  Their involvement is tied in with schools.

 

Council Contractors/Sponsors/Trusts/Media/Stallholders/Community/Tourism: These groups act as the Polyfest stakeholders and service providers. 

 

Mana Whenua: Mana provides spiritual guidance through protocols and practices over the four-day festival and thereafter more specifically October to March.

 

Click Here for a diagram of The Polyfest Trust Organisation

 

 

The diagram below shows the annual commitment of various parties involved in the organisation of the Polyfest event.