Rules and Conditions

General Rules

1. All commercial, government and non government vendors will pay the fee in full.
2. Local community groups and schools will pay the fee in full
3. As organisers we manage sites on a “first in, first served” basis. 
   Please note: Premium Stallholders have rights to reserve a site for a two year period.
   Applications received after 14th December will incur a 20% increase in site fee.
4. Stallholders may not sell food and crafts in the same one stall.
5. Stallholders selling food must abide by Auckland Council’s Hygiene Regulations. If stallholders do not meet requirements they may be shut down. A “safe food handling” booklet will be given at Stallholder meetings.
   Following are 5 important guidelines to safe food handling:
   i) All hot food must be kept above 60 degrees C.
   ii) All cold food must be kept below 4 degrees C.
   iii) Keep food covered.
   iv) Always wash hands before handling food.
   v) Provide shade over the stall to keep food out of the sun
6. No alcohol or tobacco products are to be sold at the festival.
7. No glass is to be sold at the festival.
8. Stallholders may not on-sell their site for any reason.
9. Stallholders must set up on site Tuesday 12th March 2013.
10. Stallholders may not bring their vehicle on to the site between 7am and 7pm on the Thursday, Friday and Saturday of the Festival.
11. Stallholders are responsible for supplying their own equipment at the festival e.g. marquees, tables and chairs. Festival organisers take no responsibility for the booking and delivery of hired equipment.
12. No Hawkers. Street sellers, buskers or product give-aways are permitted at ASB Polyfest unless previously arranged with the Event Organiser. Unauthorised people will be removed from the festival.
    
    
    Sponsors
13. Other than tea, coffee and hot chocolate, the only other beverages that may be sold by stallholders are products of the official drink supplier.
14. Only “Tip Top” frozen confectionary (ice blocks, ice cream, shaved ice, slushy drinks etc) are to be sold. If you wish to sell frozen confectionary, please contact the Stallholder Manager to discuss.
15. There is to be no gang insignia sold at the festival e.g. no bandanas, embroidery or tattooing of gang signs or symbols.
16. All Education providers must be authorised by Stallholder Manager.
17. No competing brands of any sponsor may be sold or brand images displayed on your site.
18. No parking onsite for any vehicles during show hours.
    
    
    Non Compliance
19. Failure to comply with any of the above conditions may jeopardise the stallholder from future participation with ASB Polyfest.
    Please refer to the Non Compliance process below.
20. I understand that photographs and film footage may be taken of me (or person/s in my charge) by authorised person/s to be used by ASB Polyfest, free of charge and for a non-specific period of time, nationally and internationally.
21. The event organisers of ASB Polyfest 2013 takes no responsibility for any loss or damage experienced by stallholders.
    
    
    Non Compliance Process:
    
    If a stallholder is found to be in breach of the festival agreement, the following steps will be taken:
    
    Step 1:    The Stallholder Manager will give a verbal warning and where applicable, confiscate goods/ items.
    Step 2:    If non compliance behaviour continues, the Stallholder Manager will shut the site down for remainder of day.
    Step 3:    If non compliance behaviour continues, the Stallholder Manager will shut the site down for the entire festival. 
    Step 4:    The Stallholder Manager will consider a total ban on participating in future festivals.